The IT industry is developing at never-seen speed, but the investment into new technologies to make office work easier and more efficient is something that most companies fail to award the necessary attention to. Many companies, no matter what industry they work in, are reluctant to recognize that, without a suitable and efficient park of office computers and with the necessary upgrades to office software and hardware remaining only promises, they, in fact, compromise the efficiency of their business activity.
It is nowadays a fact of life that if you use office computers, you need to upgrade, sometimes even completely replace them, so here is our short outline of the reasons to upgrade and signs that require immediate action.
Office computer upgrades are beneficial for a number of reasons – here are just a few:
- Enhanced productivity – old hardware that is required to run new software applications will slow down considerably. The time required to open a document in a more advanced format or to send those documents to the printer will become longer and chances are that there are new and widely used formats that old computers are completely unable to open, making efficient work even more difficult – issues that new computers do not have;
- Energy efficiency – new computers are able to function more efficiently while using less energy, thus increasing your company’s return on investment faster;
- Security considerations – old computers are unable to accommodate the most modern defense software applications, making your corporate system more vulnerable to threats, so upgrades are absolutely essential to be able to carry out your business activity safely.
Signs That Tell You That You Need Upgrades
Besides the overall benefits outlined above, there are very obvious signs that your office computers are in desperate need of an upgrade:
- Computers slow down – unbearably long processing time can be the result of a process or it can appear after you install some sort of application that breaks the camel’s back. In both cases, you need to carry out a detailed evaluation of the situation to be able to determine whether it is just one component of your computer that needs replacement such as the CPU or your network is so old that you need to replace the workstations;
- Computers become noisy – computers tend to become noisier as they age and loud operation is a tell-tale sign that indicates failure. If you hear fans and hard drives struggle to work, start creating backups for the data on your office computers and prepare to buy new machines;
- Frequent breakdowns – if your computers need repair all the time, you better replace them before repair costs exceed the value of the equipment.
The best way to upgrade your office computers without ruining your IT budget and without compromising the operations of your company is by thinking ahead and putting together an upgrade or replacement plan before a catastrophic failure happens. Ideally, upgrades are necessary every three or four years, but the period that your office computers can function safely and efficiently depends entirely on your line of business, so evaluate your computers regularly and implement an upgrade strategy based on commonsense – it is the best way.